Washington, D.C.
Alexandria, Virginia
Alexandria, Virginia
Alexandria, Virginia
Mount Laurel, NJ
Alexandria, Virginia
Posted: 15-May-23
Location: Remote
Type: Full Time
Salary: 78,000 - 87,000
Categories:
Preferred Education:
About the Organization
The International Society on Thrombosis and Haemostasis (ISTH) advances the understanding, prevention, diagnosis and treatment of conditions related to thrombosis and hemostasis. The Society is dedicated to transformative scientific discoveries and clinical practices, the development of young professionals and the education of physicians, scientists and allied health professionals wherever they may live.
ISTH’S Commitment to Diversity, Equity, and Inclusion
ISTH is committed to diversity, equity, and inclusion (DEI) within our organization. A diverse, equitable, and inclusive movement is critical to achieve a just and welcoming work environment for our workforce and partners, as well as to effectively serve our communities across the globe.
Job Summary
The Scientific Programs Manager is a key member of the Education Department. This role directly contributes to the Society’s mission and business success by managing several programmatic areas of the Society, including facilitating, guiding, and supporting the work of the Scientific and Standardization Committee (SSC).
Under the general supervision of the ISTH Director of Programs and Education, the Scientific Programs Manager is responsible for the overall management of the SSC efforts. The SSC is the primary scientific body of the ISTH on matters related to standardization, nomenclature and guidance on treatment for conditions related to thrombosis and haemostasis. The SSC is made up of 21 topical subcommittees that work to address the clinical and research challenges of the thrombosis and haemostasis community.
The Manager will be supported in this role by the work of the Programs and SSC Coordinator. The Manager works with the Director of Programs and Education in the supervision of the Programs and SSC Coordinator, and is responsible for assigning and monitoring the administrative duties of the Coordinator.
The Manager must have education-related experience as well as advanced project management, communication, and organizational skills. A professional background working in a scientific, medical or education setting or with professional associations or an association management background is preferred. The position requires strong attention to detail, along with strong cross-cultural and cross-functional relationship building. The role works independently within defined schedules to accomplish a variety of complex activities as well as maintain a position of high visibility to ISTH leadership, members and partners. A strong candidate ideally has experience working with physicians, high-level professionals and talented volunteer committees in a scientific or international setting.
Scientific and Standardization Committee Related Responsibilities
- Guide and manage the work of the ISTH Scientific and Standardization Committee (SSC) and its Subcommittees by monitoring and updating SSC projects and advising the SSC Executive Committee, while tracking the SSC budget
- Support and contribute to the work of the SSC Executive Committee and Subcommittees and proactively contribute, along with the Director of Programs and Education, to the strategic planning during SSC board and Executive Committee meetings
- Develop adhoc programs which enhance the reputation and brand of the SSC
- Monitor the financial aspects of the SSC with monthly review of and reporting on budget
- Supervise the work of the Programs and SSC Coordinator for project work of the SSC Executive Committee, SSC Board and Subcommittees, including coordinating annual meetings, maintaining the website, tracking ongoing projects and drafting weekly, monthly and yearly correspondence, as needed
- Oversee and administer the ISTH Grants Program. from Call for Application and adjudication to notice of award and grants management. Collaborate with Finance Department for fiscal grant operations.
- With support from the Programs and SSC Coordinator, manage the SSC Subcommittees yearly change-over in leadership and onboarding process, official manuscripts, working group and project requests
- Lead the SSC Chairman nominations and election process every two years
- Manage the online REDCap registry platform and provide backup for the Programs and SSC Coordinator’s day to day work on the site
General Responsibilities
- Collaborate with Education and Outreach Manager and Guidelines Manager, and proactively propose education products stemming from SSC Guidance work
- Participate in cross-team training to support ad hoc projects from the Education and Outreach Committee
- Work with other ISTH departments (e.g. Meetings, Finance) on larger multi-team projects
- Provide support to other Committees and/or ad hoc special projects as they arise, as designated by the Director of Programs and Education or Executive Director
Skills, Abilities, and Knowledge Required
- Appreciates and embodies ISTH’s internal core values of fun and recognition, collaboration, trust, communication, respect, and progress
- Demonstrated ability to make complex decisions, problem-solve, practice hands-on management; ability to synthesize ideas into actionable items
- Setting and taking responsibility for all projects assigned and completing all commitments
- Demonstrated project management and oversight that monitors work results, quality and productivity; analyzes the results and proactively proposes improvements.
- Sets clear goals and expectations for volunteer committee members; follows progress against goals
- Ability to provide regular feedback to subordinates in a constructive manner, sets goals and identify new training opportunities
- Ability to manage and motivate team members as project goals and resources require/allow
- Manages programmatic budgets and other resources for efficiency and effectiveness
- Actively engages in appropriate project and organizational leadership and – as needed - administrative tasks, to ensure professional operations
- Understands and leverages the organization's structure and relationships; pursues organization support and resources
- Maintains confidentiality with sensitive information
- Ability to work collaboratively and cooperatively with peers on staff, volunteer leadership, vendors and other stakeholders and resolve any conflicts in an open and productive manner and proactively represents the organization and team in the most professional way
- Excellent oral and written communications skills
- Self-motivated, detail-oriented, creative and highly organized with the ability to work in a fast paced, team-oriented environment
- Strong multicultural sensitivity and ability to build cross-cultural consensus
Minimum Education/Background Requirements
- Bachelor’s degree
- Minimum of 5 years of professional experience in a similar role and track record in education, guidelines, project or program management, ideally in a scientific/medical and international environment
- Strong technology skills including proficiency in Microsoft Outlook, Word, Excel, Power Point, project management software, databases and ability to learn new technology platforms
- Experience working with and leading Committees, ideally of high-level volunteers
- Experience in multicultural settings
Work Environment
- This position is mainly sedentary
- Occasional weekend work assignments (approximately 2 – 3 times per year)
- Required to travel nationally and internationally to annual Congresses, attend guideline panel meetings and administrative meetings (3-4 times per year)
Benefits
- Comprehensive health plan with a fully funded HRA, plus dental and vision coverage with generous ISTH contribution
- Remote work flexibility
- 45 days of annual paid time off based on tenure, including holidays, vacation, and sick leave
- Paid parental leave for new parents
- Retirement plans with employer contributions up to 10%
- Professional development stipend
- ASAE membership
- Employee assistance plans
- Life and disability insurance
- Flexible spending accounts