Reporting Structure:

The Senior Manager reports to the Sr. Director, Finance and Administration.  

Qualifications

• Four-year undergraduate degree in accounting, required.
• Minimum 7 years progressive work experience, required.
• Experience should include financial statement analysis and account reconciliations, and hands-on support for all aspects of accounting operations (cash disbursements, cash receipts, payroll, credit card processing, bank reconciliations, fixed asset management, etc.). Experience supervising A/P, A/R and payroll functions, desirable.
• Work experience in an association environment, and public accounting experience, desirable.
• Experience with Great Plains and iMIS, desirable.
• Ability to supervise and review work of others, to prioritize competing deadlines, and effectively communicate and present financial information across the organization.

Key Responsibilities

• In coordination with the Sr. Director, supervise day-to-day operations of the department including, but not limited to, cash receipts, accounts payable, payroll, cash management, and account reconciliations.
• Responsible for monthly close of financials and review of supporting schedules.
• Manage the annual audit engagement.
• Serve as corporate credit card administrator.

Specific Duties

Supervision

• Supervise/review A/P processing
• Supervise/review A/R processing
• Review cash management JE’s and approve for posting
• Review and approve all bank reconciliations
• Act as backup for all duties supervised

Monthly Close of Financials and Review of Supporting Schedules

• Assure all Balance Sheet accounts are reconciled on a monthly basis
• Assure all other reconciliation schedules are kept current
• Review and approve all general journal entries
• Manage month-end close procedures
• Analyze monthly variances and projection to budget
• Resource for staff questions and G/L analysis

Annual Audit

• Manage preparation of all audit schedules
• Manage audit process and requests for information
• Assist in preparation of Form 990 and 990T

Compliance filings

• Manage preparation of annual state registrations and monitor compliance
• Monitor sales tax compliance/reporting
• Prepare annual personal property tax return
• Prepare annual unclaimed property and monitor compliance
• Prepare Manage semi-annual debt covenant reporting

Corporate Card Administration

• Set up new users and manage card access
• Review P-card activity for compliance with policies and proper coding
• Review T&E activity for compliance with policies and proper coding.

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing.

Application Instructions:

Please submit your resume, cover letter and salary expectations through one of the following options (applications without this information may not be considered).

Email: Attach a Word document or copy and paste your cover letter and resume.

Mail: AAO-HNSF, 1650 Diagonal Road, VA 22314-2857 Attention: Human Resources

Fax: 1-703-683-5100

About American Academy of Otolaryngology-Head and Neck Surgery

The American Academy of Otolaryngology – Head and Neck Surgery http://www.entnet.org one of the oldest medical associations in the nation, represents around 12,000 physicians and allied health professionals who specialize in the diagnosis and treatment of disorders of the ears, nose, throat, and related structures of the head and neck. The Academy serves its members by facilitating the advancement of the science and art of medicine related to otolaryngology and by representing the specialty in governmental and socioeconomic issues. The organization’s mission is “Empowering otolaryngologist-head and neck surgeons to deliver the best patient care.”We take pride in our excellent benefits package offered to eligible employees, which includes medical, dental, and vision coverage. We also provide short and long term disability insurance, life insurance, flexible spending accounts, 403(b) retirement plan, credit union membership, five weeks of PTO, and nine holidays, compressed work schedules and flexible scheduling. We offer a business casual dress environment, free parking, commuter benefits, and walking distance to the King Street Metro. We are proud to be an equal opportunity employer.

Connections working at American Academy of Otolaryngology-Head and Neck Surgery