Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.
The IACP is the world’s largest and most influential professional association for police leaders. With more than 32,000 members in over 168 countries, the IACP is a recognized global leader in policing and is dedicated to enhancing the policing profession through new programmatic initiatives, advocacy, and excellent member services.
As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.
Each year the International Association of Chiefs of Police (IACP) holds multiple meetings and events including an Annual Conference and Exposition with over 15,000 attendees, a sought after city-wide for many cities. The Conference Programing and Logistics Manager will be responsible for program development, speaker management, attendee acquisitions, and operational support for the annual conference and exposition as well as supervision of one employee and manage contracts and contract employees from time-to-time. This position is integral to the success of the meeting and collaborates regularly with IACP team members.
Annual Conference Program Development and Speaker Management
Manage all aspects of the Call for Presentations which includes development of the submission website, submission guidelines, and abstract system (currently Cadmium)
Manage external and internal review process, presenter acceptance and notifications, reports, timelines, and responsive support to all individuals submitting abstracts
Maintain communications with the external and internal Track and Section liaisons to ensure workshop and meeting planning, publicity, and logistical needs are met
Assign space for workshop and meeting rooms for annual conference and manage and prepare work orders to include room sets, audio-visual equipment, and utilities
Collaborate with IACP staff on the design and logistics for show management areas
Assist in the planning of annual banquet to include seating, ticket sales, entertainment
Manage the workshop certificate process
Annual Conference Marketing
Maintain and improve the IACP and conference brand is consistently represented throughout all touch points
Liaise and collaborate with internal staff and external marketing firm to provide specific annual conference related information to include print, digital, e-mail, and social media campaigns
Develop and manage the production of the printed conference program
Manage the mobile app for the annual conference
Maintain the conference website
Develop speaker resources for the annual conference speakers
Mid-Size Meeting Oversight
Manages Meetings Coordinator in their responsibilities which includes but is not limited logistical details of three annually occurring midsize meetings (300-1,000 attendees) such as contract negotiations, speaker management, housing block management, food and beverage, meeting room set-up audio visual, transportation, special events, on-site management, billing, etc
Education
Bachelor’s degree in subject-related field + four (4) years of job-related experience OR Master’s degree in subject-related field + three (3) years of job-related experience required
Minimum Qualifications
Equivalent combinations of education and experience will be considered
Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software such as Cadmium, Core-apps, Informz, Nimble, & Social Tables strongly preferred
Familiarity with membership organizations such as PCMA, MPI, and IAEE are preferred
Experience with hybrid meetings a plus
Required Knowledge, Skills and Abilities
Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
Effective task prioritization and time management skills
Solid writing, editing, and communication skills
Effective collaboration and teamwork skills
Experience with, and ability to manage elements of several projects at the same time
Attention to detail
Demonstrated skill in managing staff and projects
Ability to create and manage a budget, accounting for and preserving project resources
Preferred Qualifications
Familiarity with and understanding of policing
Experience with and knowledge of grant-funded efforts
Experience in a non-profit organization, association, or criminal justice environment
Special Conditions and Work Environment
Approximately 15% travel throughout the year will be required based on job responsibilities
This position is located at IACP HQ in Alexandria, VA
Hybrid work environment (3-day in-office and 2-day remote)
Light lifting, bending, and reaching may be required
Highlights of Employee Benefits
Medical HMO: Free for Employee and Family (Local Employees)
Vision: Free for Employee
Dental: Offered at a reasonable rate for Employee and Family
403B: IACP Match - up to 6% - after one year of employment
All interested candidates must submit a cover letter and resume
The IACP only requires you to fill out the skills section and screening questions in the application, along with your resume and cover letter
Cover letters must contain the name of the position being applied for as well as the requisition number
The IACP may consider applicants for positions other than those indicated
Please note that applications received without the requested information will not be forwarded for review
The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability. No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.
Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.
