Responsible for managing financial and administrative operations of the office. The position reports to the Chief Operating Officer. All decisions are made within legal provisions and ICPI-NCMA bylaws, policies, and procedures. Duties include:

Financial:

• Prepare monthly financial statements.
• Manage and coordinate with outsourced accounting firm.
• Oversee and support accounting functions (accounts receivable/payable, assets, invoicing, deposits, etc.).
• Manage credit card processing including gateways, merchant account, and connections between all systems.
• Manage audits, tax filings, and other required reporting.
• Coordinate the preparation of an annual association budget.

Database/IT:

• Manage outsourced IT support.
• Ensure that computer equipment and network systems are managed appropriately to ensure staff productivity.
• Support financial data and systems management within the association’s management software (AMS).
• Provide project management and technical assistance to association projects in an effort to automate and/or streamline association business processes.

Operations:

• Oversee facilities management and maintenance, including equipment leases, property and equipment maintenance and repair, maintenance contracts, tenant relations, and other services.
• Coordinate risk management reviews with insurance broker and manage insurance programs for ICPI-NCMA and related Foundations.

Perform other duties as assigned.

Education and/or Work Experience Requirements:

• Bachelor's degree in business or other related field or equivalent experience.
• Preferably at least three years' experience in nonprofit organization finance/administration/database position.
• Strong financial management skills preferred.
• Ability to plan, organize, and direct association programs and support staff.
• Proven writing, speaking, and presentation skills.
• Proven knowledge of network systems.
• Competence in Microsoft Outlook, Word, PowerPoint, Excel, Adobe Acrobat, and association management systems.
• Ability to travel.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state, and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen, and speak clearly on telephone.