SAME is looking for a Staff Accountant to join its team.  The Staff Accountant is primarily responsible for overseeing the process of receivables and payables, process semi-monthly payroll, and manage the monthly close processes.

The Staff Accountant will prepare and maintain financial records to track the organizations assets, liabilities, profit and loss, tax liabilities, and other related financial activities as well as prepare payroll semi-monthly. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.  Other duties may be assigned to meet business needs.

SAME represents the public sector architecture/engineering/construction industry – our over 25,000 members literally build and support America’s infrastructure and national security.  We provide our members opportunities to:

• Collaborate and network in a joint service environment (including, all branches of the uniformed services as well as federal, state, and local government agencies).
• Grow professionally and personally by participating in technical education & training and a host of conferences and community service events.
• Engage with peers and provide content in a specific area of practice or designation via our Communities of Interest.
• Achieve professional and business goals.

ESSENTIAL RESPONSIBILITIES:

• Accounts Payable
  • Manage the Bill.com inbox, properly coding invoices and routing the bills to the appropriate approvers.
  • Prepare detailed aging reports.
  • Manage vendor records.
• Accounts Receivable
  • Manage the Accounts Receivable cycle, to include overseeing lockbox operations, applying cash receipts, and managing the data integration process.
  • Reconcile cash receipts to match the bank statement.
• Payroll and Benefits
  • Prepare semi-monthly payroll through payroll software, Paylocity; review accuracy of data input and appropriateness of payroll deductions; manage the Time and Attendance module; review quarterly payroll tax returns for accuracy and compliance.
  • Reconcile employee retirement plan contributions and manage payroll file transfer.
  • Record payroll journal entries into Sage Intacct.
  • Process changes to employment benefits as needed.
• Monthly Close
  • Perform Balance Sheet accounts reconciliation on a monthly basis.
  • Review, verify, collect, and consolidate all receipts from staff and volunteer expense reports, including monthly reconciliation of the American Express bill. Ensure proper levels of approvals.
  • Assist with preparation of the monthly financial reporting package.
• Record journal entry related to retirement plan into Sage Intacct. Assist with internal control documentation and make recommendations for improvement.
• Assist with annual audit, including but not limited to preparation of year end schedules.
• Maintain the fixed assets listing with additions and disposals and calculate and record monthly depreciation of fixed assets.
• On a monthly basis, reconcile dues due to Posts, and make quarterly Post dues payments. Ensure Posts are in good standing and that membership staff approves payments.
• Record and reconcile the monthly American Express group statement. Submit reconciliation to the Controller for approval.
  • Download and reconcile necessary reports from the current payment processors.
  • Ensure internal controls are maintained and cash receipts are safeguarded in accordance with SAME policy.
• Advertising & Partnerships
  • Work with appropriate staff to invoice Advertisers and Industry Partners, record receivables, and ensure revenue is appropriately allocated and distributed. Follow up (phone, email and mail) on all receivable balances aged older than 30 days.
• Other Responsibilities
  • Maintain general ledger, program, and department codes in Sage Intacct. Publish chart of accounts for use by national staff.
  • Provide support to national staff on accounting and finance related questions and systems as appropriate.
  • Cross train on other accounting functions to provide vacation and leave coverage for other team members.
  • Prepare annual Form 1099 returns to be filed with the IRS.
  • Prepare and file Group Exemption Tax Return.
  • Perform other duties as assigned.

EXPERIENCE:

• Five years of general accounting experience.

EDUCATION:

• Bachelor’s degree from an accredited university.
• May substitute 5 years of professional experience for educational degree requirement.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency in Microsoft Office Suite (Teams, Word, Outlook, Excel and PowerPoint.)
• Knowledge of Sage Intacct, Bill.com, Tallie, and Paylocity is preferred but not required.
• Ability to anticipate and resolve complex problems and exercise sound judgement.
• Excellent organizational skills and attention to detail.
• Desire to learn and be adaptable.
• Possess a positive attitude with ability and willingness to provide excellent customer service to internal and external members.
• Ability to work in a team environment, be a self-starter, and demonstrate initiative.
• Excellent interpersonal skills that inspire trust, motivation, and confidence in internal and external stakeholders.
• Excellent written and verbal communication skills.
• Ability to work on multiple projects and tasks simultaneously, under varying deadlines, and prioritize as needed.
• Commitment to professional growth and organizational excellence.