AMERICAN POLITICAL SCIENCE ASSOCIATION (APSA) POSITION ANNOUNCEMENT

STAFF ACCOUNTANT I

The American Political Science Association (APSA) seeks a candidate to fill a full-time non-exempt position in its finance department. The Staff Accountant I supports the Finance Team in carrying out the responsibilities of accounts payables, section accounting and reporting, credit card transactions, AP reconciliations and helping with monthly closing.

ESSENTIAL RESPONSIBILITIES

Accounts Payables:

APSA:
•Collect payment requests, review supporting documents and budget accounts, and make sure all requests are approved by department supervisors before being processed.

•Collect credit card receipts and review monthly transactions of APSA business credit cards. Contact department supervisors about budget accounts to make sure each transaction is recorded correctly.

•When required, issuance of purchase orders to appropriate vendor.

•Maintains all form W-9 Files for outside vendors - individuals and organizations.

APSA Organized Section:
•Review and process all section payment requests weekly and ensure section expenses are properly recorded for reporting purpose.
•Email Organized Section Treasurers requesting approval of all invoices and payments and efficiently resolve any related issues
•Properly and timely file email requests and supporting documents (Invoice, Receipt, W-9/W-8 forms)received for section and forward to Section Liaison/membership Director for review.

General Ledger:
•Prepare all Organized Section financial reports by the 15th, monthly.
•Assist in the monthly closing
•Conduct Reconciliations of AP accounts and maintain AP aging schedule.
•Assist in fulfilling requests during Annual Audit.
•Prepare the annual DC Retail Income and Expense reports for buildings 1828 18th Street NW and 1527 New Hampshire Avenue NW.
Other responsibilities:
•All other responsibilities as required.

ESSENTIAL SKILLS & EXPERIENCE
•Bachelor’s degree required. Degree in accounting or equivalent preferred.
•Thorough understanding of Generally Accepted Accounting Principles (GAAP). Knowledge of Statutory accounting principles.
•Strong analytical and accounting skills.
•Intermediate to advanced experience with MS Word, MS Excel (Pivot tables) and MS Outlook.
•Intermediate to advanced knowledge of major accounting software packages for both general ledger and statutory accounting. Knowledge of Sage/Intaact and membership databases preferred.
•Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
•Excellent verbal, written communication, and interpersonal skills.
•Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
•The individual will be expected to work with minimal up-front guidance and take ownership of his / her work product.