Position Overview: Follow the association’s best practices to support and promote AUTM’s mission through coordinating elements of the membership cycle, governance, and outreach. Specific duties include, but are not limited to, the following:
Manage the logistics for annual dues billing cycle and member record maintenance
Project Manager for Recruitment and Retention Email Campaigns, including handling:
Updating onboarding communications
Prospective member outreach and response
Lapsed member outreach
Monthly Membership Reporting
Assistance and Support with establishing member tracking with equity, diversity, and inclusion and the industry segments of membership
Review world bank listing for developing economies list in Imis and website
Answer membership inquiries from general mailbox
Database Clean up
Updating membership website pages
FLC Census and Agency Representatives
Manage and update the information on the professionals involved in the Federal Laboratories so that we can keep accurate records for the laboratory profiles and the agency representatives for the Federal Labs.
Governance and Committee:
Oversee the volunteer governance structure and management of committees and volunteer placement.
Act as staff support specific committees/task forces. This role will include working with committee chairs to schedule meetings/create agendas and writing/posting minutes in coordination with committee chairs. Assist with committee charter process for committees.
Assistance with compiling briefing materials for the AUTM Board of Directors and the FLC Executive Board of Trustees. Developing and maintaining the Key Performance Indicator document as it relates to the organizational strategic plans.
Assistance with annual volunteer elections.
Meeting Outreach Support:
Oversight and Management of Networking Meetings with a focus on Community and Collaboration at both the Annual/National Meetings and throughout the year.
Annual Meeting Support onsite registration
Coordinate with sub-committee and run Industry Academia Connect and Collaborate session and Reception
Coordinate committee meetings at the Annual Meeting
Coordinate First timer's reception and the Pitch and Play sessions
Scheduling assistance for events and activities for VIP/Leadership:
Work with Chair to determine possible meeting dates and send out doodle polls
Send calendar invites for all Board meetings
Reserve meeting rooms for all Board meetings
General Association Support:
Analysis and reports, as needed
Other Duties as assigned
Bachelor’s degree required. Degree in management, communications, or related field a plus.
Three years’ experience working for an association in developing program content for meetings and educational training.
Advanced degrees and/or CAE a plus.
Understanding of the management of member organizations with experience working with an association management software, specifically iMIS.
Strong project management skills, ability to multi-task with strong attention to detail and ability to meet deadlines.
Strong interpersonal skills, ability to interact with staff and membership with a high level of diplomacy and effectiveness.
Innovative thinker with the ability to translate strategic thinking into actionable plans and results.
Experience creating, monitoring and managing budgets.
Proficient in Microsoft Office Suite, PowerPoint and Excel.
Excellent verbal and written communication skills.
About Association of University Technology Managers
AUTM is the nonprofit leader in efforts to educate, promote and inspire professionals to support the development of academic research that changes the world and drives innovation forward through technology transfer. Our community is comprised of more than 3,000 members who work in more than 800 universities, research centers, hospitals, businesses, and government organizations around the globe.