E&A is seeking a Meetings & Event Manager to work with our growing team of professionals. The ideal candidate will be self-motivated, proactive, and a detail-oriented team player. Knowledge in hotel contracting, meeting planning, and association management is key. The right team member will be responsible for assisting with hotel contracting, planning and executing assigned client meetings, communicating with clients, and providing other association management support. A keen attention to detail, an ability to think ahead, and a strong dedication to customer service are essential.
This position is on-site in our Richmond office. Minimal travel within Virginia is required, up to 15 overnights annually.
Duties include but are not limited to: • Researching potential sites for meetings • Developing, revising, and distributing RFP’s to selected hotels/venues • Collecting proposals and creating a comprehensive spreadsheet to provide to clients • Scheduling site visits • Requesting and collecting contracts from selected facilities • Reviewing contracts to verify all terms are as requested • Corresponding with clients regarding reminders/updates, cutoff dates, pickups, deposits due, etc. • Managing speakers, travel, rooming lists, and event orders • Creating and managing budgets • Processing invoices and expense reports • Managing paper flow and progress of all consulting clients • Assist in exhibition and tradeshow management • Other consulting or association management duties as assigned to support E&A clients
• 3+ years of meetings/events experience, preferably for a professional society, association, association management company, corporation or direct experience in sales or conference services in the hospitality industry. • Excellent customer service skills for interactions with clients, meeting attendees, vendors, and members. • Strong communication (written and verbal), proofreading, time management, and organizational skills. • Exceptional project management skills with attention to detail. • Proficiency in Microsoft Office Suite. • Problem solving, analytical thinking, and ability to work on multiple tasks independently as well as collaboratively in a team environment to meet deadlines.
Additional Salary Information: Competitive salary with a benefits package that includes health/dental insurance, 401(k), vacation and the opportunity for commission/bonuses. Send resume with cover letter including salary requirements, why you want this job, and why you think you are qualified. Résumés will not be considered without a cover letter. No calls. Potential candidates will be contacted for a phone or online interview. Final candidates will be notified for an in-person interview. Preferred start date on or before July 15, 2021.
About Eisenman & Associates, Inc.
Eisenman & Associates, Inc. is a full-service association management and meetings consulting company based in Richmond, Va. with over 25 years of proven success. E&A provides a full range of management services, including full association management, accounting, meetings consulting, full service meeting planning, strategic planning/facilitation, and creative design.