Deputy Executive/Num. 2 Executive, Executive Director/CEO, Health
4 Year Degree
Professional Management Associates, LLC provides full-service association management to trade, membership and other non-profit associations. We are seeking an Assistant Executive Director to support 1-2 clients. The successful candidate will possess the skills and experience to support a growing organization, and be able to lead staff and volunteers to develop and expand new and current programs. Previous association management experience is required including working with a national association in the capacity of providing leadership guidance, volunteer and board management, membership growth and development, board governance, communications/PR initiatives, and program development. The Assistant Executive Director is responsible for overseeing development and launch of programs and publications. This individual will drive innovation, generate staff and volunteer enthusiasm, and enhance the relevance and impact of programs and educational content to the association members and its industry. This individual should have interest in organizational growth and be able to set metrics in order to assess programs and pivot based on data analysis. While supported by a small staff team, this is a hands-on position which requires the delivery of assigned responsibilities.
Duties and Responsibilities:
Work closely with the Chief Executive Officer (CEO) to implement board of director and strategic goals and decisions.
Develop an understanding of all the association’s strategic goals, programs, projects and day-to-day functioning in order to ensure cohesive and complimentary functioning and messaging through multiple communication mediums.
Lead volunteer committees and task forces and set up meetings as necessary; providing guidance and recommendations as well as driving forward momentum of programs and publications.
Lead and organize board and committee nominations process.
Attend board meetings and participate as appropriate, take board meeting minutes, and update policies and procedures as necessary. Oversee drafting and collecting reports.
Work closely with the CEO on the publication process for the creation of industry standards and through to the publication in our peer-reviewed Journal. Coordinate with authors, facilitator, co-chairs, allied partners, sponsors, and editors.
Coordinate the creation of educational content and collateral by industry experts through various publications. This includes the development of online toolkits, consumer brochures, supplemental materials, press releases, email blast notifications, and other marketing initiatives.
Oversee marketing and communications to ensure all content is professional, includes fine-tuned key messaging, and stays constantly updated. Ensure cross-marketing of programs, membership, educational content and programs.
Assist the CEO in executing the deliverables of sponsorship agreements, updating contracts, sending invoicing, and the annual sponsorship/impact report.
Liaise with the association’s peer-reviewed journal staff, editors, publisher and managing editor to ensure the association’s best interest.
Develop and maintain relationships with allied associations in order to partner on initiatives to fulfill the strategic goals, MOU’s, and enhance education.
Oversee membership programs and growth into Latin and South American markets.
Oversee and lead the development and launch of 6-7 new membership benefits (already determined) from the summer 2021 – December 2022.
Work with universities, faculty advisors and students to enhance exposure of students to the education and content of the association.
Spearheading other activity as needed to move forward strategic objectives identified to assist in growth and engagement with the association.
Develop, create, and implement programs and processes that grow the association including brand recognition.
Oversee vendors as needed. Review and approve contracts for services; draft RFPs when necessary.
Assist with education as needed including webinars, eLearning, virtual events, and onsite conferences.
Learn and understand changing industry trends and make recommendations for association growth and outreach.
Write content, draft plans, and oversee all marketing plans and communication efforts (email blasts, newsletters, directory, social media, websites, brochures, videos, etc.)
Oversee staff, campaigns, website, and other programs and services as required.
Assist with annual budget development and monitoring.
Must have adaptability and be able to engage, collaborate with and motivate volunteer groups.
Should have proven track record in implementing tactics, building programs, and launching initiatives to meet goals and objectives according to timelines as well as leading volunteers.
Demonstrated success in positions requiring execution of multiple tasks while responding to multiple priorities.
Strong organizational abilities and attention to detail, including planning, development and task facilitation.
Excellent communication skills, both written and spoken, including the ability to tailor your style to suit different audiences (internally and externally).
Ability to implement vision, think strategically, creatively problem solve, exercise good judgement, lead change, and be flexible in order to shift priorities.
Fiscal and budget management skills.
Strong understanding of technology and ability to implement and make decisions based on that understanding.
Demonstrated success working in tandem with an Executive Director or Manager in order to enhance the organization.
Desire to learn the association’s industry, key stakeholders, and how to serve the industry community.
Ability to monitor, evaluate, and modify programs and policies to meet changing needs and objectives of the organization.
Since the position can be remote, understanding and seamless utilization of technology to communicate with staff teams is required (Microsoft Teams, Zoom, phone apps, etc.)
Bachelor’s degree required.
Must have at least 7+ years of executive or senior management experience with a 501(c)6 or (c)3 non-profit Association, with a successful track record in leading growth.
Proven leadership skills; demonstrable experience in conceptualizing, developing, implementing and evaluating new programs.
Strong experience in working with boards and volunteers.
Experience with peer-reviewed journals, publications, and scientific literature is a plus.
Undertaking association management education and CE is a plus.
Experience in the veterinary/healthcare industry is a plus.
Must be able to travel 3-4 times per year.
It is preferred that applications include:
Thoughtful cover letter expanding upon details in the resume about some of the required skills and qualifications listed above
Desired salary range
Writing sample (if available)
A part-time position may be considered for the right candidate. Please elaborate in your cover letter.
Additional Salary Information: Compensation is competitive and commensurate with experience.