Executive Assistant

Executive Assistant

POSITION SUMMARY

We are seeking an organized, self-motivated Executive Assistant to join our organization. The position will have the responsibility of coordinating with and communicating with multiple professional associations and the public.  This position is responsible for executing general secretarial, clerical, and maintaining computer records and database functions.

 SPECIFIC DUTIES

1. Answers and directs incoming phone calls.

2. Responsible for maintenance and troubleshooting within online database programs.

3. Responsible for basic research and spreadsheet maintenance for a program.

4. Responsible for working with another team member in updating and assembling the client directories.

5. Responsible for general registration records for the client meetings and events.

6. Maintain office equipment in working order; manage client contacts. Contacts appropriate service support when repairs or replacement are necessary.

7. Provides assistance as needed. These duties may include word processing, research, calendar tracking, and attending meetings when needed.

8. Provide clerical and staff support, as needed.

9. Maintains, organizes and updates general files, and electronic files.

10. Runs routine errands, as needed.

11. Provides assistance when necessary and handles special projects as they develop, both planned and unanticipated.

12. Attends seminars as approved, which will lead to professional growth and improved performance.

13. Will be required to travel to 4 to 5 client events annually.

The above description is not intended to be an “all inclusive” list of the duties and responsibilities of the job described nor are they intended to be a complete listing of the skills and abilities required to do the job.  Rather they are intended to describe the general nature of the job.  The incumbent in this position is expected to perform other duties as assigned.