American Coatings Association (ACA) seeks a qualified candidate to assist in in performing Controller-level activities within its Finance and Accounting Department. This position is located in Washington, DC and will report to ACA’s Chief Financial Officer.
ACA is a voluntary, nonprofit organization working to advance the needs of the paint and coatings industry and the professionals who work in it. Through advocacy of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state and local levels, it acts as an effective ally ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals, and offers essential business information to members through its publications, surveys, and business programs.
In addition to the parent organization, American Coatings Association, this position will also provide Controller duties for ACA’s subsidiaries: PaintCare (PC), World Coatings Council (WCC), Graffiti Resource Council (GRC), AC Media and PaintPAC. For an overview of our organization, please visit our website at www.paint.org.
Areas of Responsibility
In collaboration with the CFO, oversee the development of procedures, reports, and documentation for accounting functions. Identify, recommend, and implement process improvements that increases the overall efficiency of the Finance & Accounting team.
Maintain consistent accounting policies, practices and procedures, upholding appropriate GAAP standards and regulatory requirements across entire organization.
Remain knowledgeable about existing and new accounting rules and standards.
Oversee the routine accounting activities and month-end closing process in collaboration with the Accounting Managers.
Review general ledger detail on a monthly basis, including journal entries, for errors to ensure data accuracy and quality.
Review and approve monthly reconciliations prepared by the Accounting Managers.
Prepare semi-monthly payroll journal entries using ADP payroll reports.
Prepare monthly financial statement packages for ACA and its subsidiaries.
Ensure account activity and reported results are reasonable and within expectations and provide significant/material variance explanations; Investigate and resolve accounting discrepancies as needed.
Review the monthly shared services fee allocated to affiliated subsidiaries.
Review and analyze intercompany activity flowing between subsidiaries.
Manage and maintain fixed asset accounting system.
Prepare semi-monthly cash flow projection for review by the CEO and CFO.
Financial Reporting & Analysis
Develop and prepare monthly financial statement package, dashboards, and financial metrics for ACA parent and its subsidiaries. Develop and maintain dashboard and reports in the financial ERP system.
Review and analyze actual financial results, comparing to past comparable periods. Work with the Accounting Managers to provide explanations for any identified variances.
Prepare financial statements and analysis for Budget & Finance Committee and Board of Directors meetings.
Prepare special ad hoc projects, as requested by the Chief Financial Officer, to assist in the evaluation of proposed strategic initiatives and special projects.
Annual Budget Preparation
Assist the Chief Financial Officer with the development, deployment, and administration of the annual financial plan for the parent association and subsidiaries.
Assist with the development of forecasts/budgets in ACA’s NetSuite Planning & Budgeting system including developing templates, policies, timelines, and other resources to support the effective administration and conclusion of the annual budgeting process.
Provide a contextual financial analysis to Senior Management team to assist in the development of their budgets.
Plan and organize the organization’s annual audit in collaboration with the Chief Financial Officer and external auditing firm.
Develop a timeline and coordinate the collection of required reports, records, and other documentation.
Maintain a sound working relationship with the external auditors. Provide regular communications with auditors regarding the status of open items and expedite the collection of information when appropriate.
Tax & Compliance
Respond to information requests from the external CPA firm for financial and other information needed for the preparation of federal and state tax returns.
Prepare the state tax returns related to unclaimed property, business property, and sales/use tax returns.
Recommend, implement, and maintain effective business controls in collaboration with the Chief Financial Officer.
Maintain and adhere to the organization’s record retention policy in collaboration with the Chief Financial Officer and ACA’s Legal Department.
Educate the Finance & Accounting team on controls and ensure financial materials are retained in accordance with company policy.
Accounting and Information Systems
Serve as Co-Administrator of the online accounts payable system and online banking platforms.
Ensure that financial obligations are paid on a timely basis.
Perform the cash management function using the banking institution’s online treasury tool.
Serve as Administrator of the credit card merchant accounts for the various entities.
Serve as Co-Administrator (with the CFO) of the corporate credit card program and its reporting tool.
Assess reporting needs for the organization and management; work closely with Information Systems department to design, build, and maintain customized reports in ACA’s AMS system.
Develop and maintain strong understanding of organizational business processes and how the related financial transactional data flows from AMS to financial ERP system.
Ensure the integrity of all systems contributing to the financial records of all the entities.
Serve as a mentor and coach for Finance & Accounting staff in their assigned areas of expertise.
Perform functions typically associated with managing and leading others, including performance management, recruitment, and selection.
In collaboration with CFO, develop long-term strategic plan and development for Finance & Accounting department.
Develops positive working relations within Finance & Accounting and other departments.
Location and Travel
This position is located at ACA headquarters in Washington, DC. Travel only occasionally required.
Employment, Salary and Benefits
This is a full time, regular position. The salary range is between $140k-$160k and is dependent on experience. ACA provides generous benefits including 401(k) match, PTO, medical, dental, and life insurance, commuter benefits & wellness reimbursement, and professional development/training opportunities.
Diversity & Inclusion
ACA is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, race, religion, sexual orientation, veteran status, and other characteristics that make our employees unique.
Bachelor’s degree in Accounting or Finance or relevant business degree; CPA license required.
At least ten (10) years of related accounting experience with three or more years management experience.
Experience with 501(c)(6) and 501(c)(3) organizations and related accounting and reporting requirements is preferable but not required.
Demonstrated experience and comprehensive knowledge with automated accounting systems, preferably NetSuite and/or NetSuite Planning & Budgeting.
Familiarity with NetSuite ERP implementation or other financial ERP is a plus.
Demonstrated experience with online accounts payable systems, preferably Bill.com or similar.
Demonstrated experience with a corporate credit card online expense reporting tool.
Knowledge of association management software, preferably Salesforce, and integration workflows between Salesforce and NetSuite.
Advanced Microsoft Office skills (Word, Excel and PowerPoint) with the ability to create and use complex formulas and pivot tables in Excel.
FP&A or CTP licensing is a plus.
Strong analytical and organizational skills.
Strong interpersonal skills and the ability to interact and communicate with all organizational levels.
About American Coatings Association
The ACA is a voluntary, non-profit trade association working to advance the needs of the paint and coatings industry and the professionals who work in it. The Association represents paint and coatings manufacturers, raw materials suppliers, distributors, and technical professionals. ACA serves as an advocate and ally for members on legislative, regulatory and judicial issues, and provides forums for the advancement and promotion of the industry through educational and professional development services.