Administrative Assistant (part-time, 18-24 hours/week)

The Administrative Assistant serves as support to the Executive Director, Office Manager, Education Coordinator, and assigned committees, ensuring that administrative activities are handled efficiently and effectively. 

PRIMARY RESPONSIBILITES

• Provides association members with exceptional customer service.

• Provides superior administrative support for staff and assigned committees.

• Office support:
• Plans and schedules meetings.
• Maintains calendars and office files.
• Enters data into online files.
• Maintains and orders office supplies.
• Manages incoming and outgoing mail.
• All other duties as needed and assigned.
• Staff liaison to assigned committees:
• Provides administrative support.
• Plans and schedules meetings.
• Prepares meeting packet (agenda, minutes, additional documents).
• Attends committee meetings and takes minutes.
• Event planning, sourcing, and staffing:
• Assists with the preparation and planning of programs/events.

SECONDARY RESPONSIBILITES

• Reception coverage:
• Answers and directs incoming calls.
• Greets and directs guests.
• Membership:
  • Responds to prospective member inquiries.
  • Processes new member applications (reference checks, welcome letter, database entry).
• Attends programs/events, acts as host, registrant, photographer, etc., as needed.