Health, Project Management/Program Development, Research and Information
4 Year Degree
This position is responsible for organizing and maintaining the clinical research programs and grants of the Society of Interventional Radiology and SIR Foundation. Under the guidance of the Director of Clinical Research and Grants, the position includes coordinating several inter-societal, international, and membership-wide clinical research and registry projects, planning and organizing up to four expert panel meetings annually, and maintaining the SIR Foundation Grants and Awards Programs with the assistance of the Coordinator of Clinical Research and Grants.
Position Functions and Responsibilities
To perform this job successfully, each essential duty and responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
Essential Functions and Responsibilities
Provide administrative support for clinical research programs
Plan the format of up to four expert panel meetings annually
Assist lead investigators of the expert panels with information about the expert panel process, obtain materials from panelists, and follow up for deliverables, including a proceedings paper and a subsequent application for funding
Maintain budgets and timelines for panels
Support SIR volunteer leadership and committees to plan clinical research and registry projects
Assist committees with scheduling meetings and webinars, draft agendas, lead calls, take minutes as needed
Track and coordinate the SIR Foundation Grants and Awards Programs
Demonstrate a thorough understanding of the SIR Foundation Grants and Awards Program
Utilize electronic software to track and guide submissions through the grant review process
Enforce application processes, oversee the review of applications for completeness/accuracy and provide guidance to applicants as needed
Serve as a knowledgeable and accurate resource to reviewers and grant applicants
Work with accounting to manage contracts, associated reports, and payments in the grant database, enforce deadlines and reporting requirements, and draft reports as needed
Keep grant database updated and accurate
Facilitate the negotiation of grant agreement changes and ensure timely grant contract execution
Manage the logistics of the SIR Foundation Grant Review process during the SIR Annual Meeting
Collaborate with internal staff and external organizations to support the development of potential grant opportunities
Monitor and maintain the grant program budget
Secondary Functions and Responsibilities
Develop agendas and schedule calls with physician leadership to discuss research and grants projects
Prepare documents, slides, presentations, and other supporting for various leadership meetings
Draft articles and advertisements for print and web communications regarding clinical research projects and grant opportunities
Draft project budgets and maintain oversight of project budgets
Coordinate and liaise with other organizations and individuals as needed to fulfill duties
Some travel (approximately 5%) is required, one week travel will be required to attend annual meeting, several local travel responsibilities will occur annually for expert panel meetings and board meetings
Support the Director of Clinical Research and Grants as needed
Perform other duties as assigned
Knowledge, Skills and Abilities
Proficiency with MS Word, Excel, and PowerPoint required
Excellent written and oral communication skills
Superior organizational skills and strong attention to detail
Ability to thrive within a team as a highly collaborative leader
Ability to work well independently and proactively
Bachelor of Science degree required or equivalent experience
Grants administration experience highly desired
Experience with grants tracking software highly desired
Experience managing program budgets highly desired
Working Conditions/Physical Requirements:
Small, fast paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email and other mediums. Normal sitting and standing activities for an office environment. Some travel primarily for annual meeting.
The Society for Interventional Radiology is an equal opportunity employer (Minority/Female/Disabled/Veteran).
Special note regarding COVID-19:
Due to the COVID-19 pandemic SIR has announced the decision to allow its staff to work remotely for the remainder of 2020.
About Society of Interventional Radiology
The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting and competitive specialties in medicine today.
SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $12.6 million, and assets of nearly $17 million.