The Vice President, Membership & Operations, reporting directly to the Chief Executive Officer, will be the primary source in managing all organizational operations, including finance, accounting, and human resource operations for ACPM, and the strategic and budgetary performance of membership both individual and organizational, including any group discounting or other member benefit/group purchasing opportunities. This position works independently on projects, from conception to completion, and must be able to work under pressure, and manage confidential matters with discretion and diplomacy.
Position Functions and Responsibilities
Supervise the staff in Finance & Operations and Membership & Marketing departments ensuring compliance with all federal and DC employment laws and requirements.
Serve as a resource and consultant to all staff on payroll, budgeting, accounting, and human resources/benefits matters.
Oversee staff performance on accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards as they apply to not-for-profit entities and regulatory requirements.
Maintain accounting policies, internal controls, and safeguards for receipt of revenue, recording of costs, department budgets, and actual expenditures.
Oversee monthly and year-end close, financial statements, budget analysis, and projections.
Oversee the annual audit, ensuring timely and efficient completion.
Develop, review, revise, and/or approve contractual agreements with vendors or other external stakeholders to ensure cost efficiencies.
Oversee all IRS filings, including Forms 990, payroll, Forms 5500, and all other taxes.
Responsible for all financial reporting, both internally and for staff engagement with ACPM’s Finance Committee.
Oversee all financial, program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
Ensure accurate and strategic analyses of staff resource allocation across projects and programs to ensure proper planning and development.
Provide oversight on a portfolio of Federal and non-Federal grants and contracts by overseeing the compliance as well as forecasting and tracking grant expenditures and budgets.
Ensure accurate reporting of federal government grants/cooperative agreements and contracts and management of federal requirements and regulations.
Provide strategic guidance on individual and organizational membership acquisition and management, including leadership on governance and engagement with volunteer leaders.
Lead strategic initiatives to advance organizational membership and member services through group purchasing agreements, negotiations and enhanced membership value.
Partner with Membership & Marketing Director to enhance and expand the Prevention Alliance of organizational members through engaged programs and strategic projects and communications.
Contribute to the overall success of ACPM by performing all other essential duties and responsibilities as assigned or needed.
Director of Finance and Operations.
Director of Membership and Marketing.
Consultant, contractors, or vendors as required for audits, advocacy, membership, taxes, and/or HR needs.
Knowledge, Skills and Abilities
Professional acumen and experience leading and working in a high-performing team.
Strategic vision and planning expertise to allocate resources, systems and budgets for maximum impact.
Ability to establish and maintain positive, collaborative relationships with staff, consultants, and stakeholders.
Strong oral and written communications skills.
Knowledge and expertise in employment practices, compliance, and federal/DC law.
Knowledge and expertise in federal government contracting and grants management.
Expertise in systems and operational tools (e.g., grants management systems, Quickbooks, YM)
Attention to detail, with strong organizational and analytical skills.
Good judgement and diplomacy skills.
Manage multiple priorities, deadlines, and demonstrate flexibility.
Mission of Organization
As the leader for the specialty of preventive medicine and physicians dedicated to prevention, ACPM improves the health of individuals and populations through evidence-based health promotion, disease prevention, and systems-based approaches to improving health and health care.
Vision Statement – Public health and health systems value the leadership role of preventive medicine to promote healthy lifestyles and population health.
Mission Statement – The mission of ACPM is to represent and support preventive medicine physicians in their role as public health and health systems leaders.
Minimum of 10-12 years of applicable experience; 8+ years of supervisory experience.
Experience in systems or organizational strategic planning preferred.
Minimum of 3 years Human Resources experience required in compliance, employment practices, and regulations.
About American College of Preventive Medicine
The American College of Preventive Medicine (ACPM) is the national medical specialty society of physicians dedicated to disease prevention, health promotion and systems-based health care improvement. Established in 1954, ACPM is the leading U.S.-based physician organization focused on practice, research, publication, and teaching of evidence-based preventive medicine. ACPM’s 2,700 members are leaders in a variety of health settings, including state and local health departments, federal agencies, hospitals, health plans, community and migrant health centers, industrial sites, occupational health centers, academic centers, private practice, and the military. They have the skills needed to understand and reduce the risks of disease, disability and death in individuals and in population groups.