Support the preparation and execution of the continuing education seminars, symposia, the Society’s annual conference, and miscellaneous meetings.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Support the logistics of the national educational programs including seminars, symposia, annual conference and other events as assigned to ensure that meals, lodging, room requirements, travel and other needs are met for a successful event.
Support speaker database and logistics for concurrent session speakers to include mailings, a/v, audio taping and on-site registration.
Assist with the registration, confirmations, badges and logistic reports of all Society events.
Communicate with education faculty on event logistics (audiovisual, room set-up, seminar material); housing and travel arrangements.
Support the production, reproduction and shipment of program course materials to seminar and conference sites.
Maintain historical files of all educational program logistics.
Liaison with Professional Development staff on education event logistics to ensure timely dialogue of information on the events.
Maintain inventory of all program supplies (badge stock, badge holders, name tents, registration receipts, brochures, binders, and signage).
Assist with the following functions for the annual conference: pre and post-conference seminars; guest tours; chapter nights out; shuttle service; VIP housing; session logistics on-site; registration procedures such as badges, stuffing reports, and event tickets, and other activities as assigned.
Work with group registration and group activities for the annual conference.
Assist with the coordination of the sponsorship program for the annual conference.
Bachelor’s degree or equivalent; or three to five years related meeting planning experience and/or training; or equivalent combination of education and experience. Meeting certification a plus.
Strong project management skills required.
Association experience is desirable.
Ability to work in a Windows environment with intermediate to advanced MS Word, Excel and PowerPoint skills. Familiarity with association management system a plus.
Ability to travel to education events, meetings and/or annual conference is expected, including some weekend/evening attendance at meetings.
Ability to communicate well with members, vendors and hotel contacts.
Ability to think quickly on your feet and to come up with solutions on-site at events.
Ability to handle multiple priorities in a detailed and timely manner.
Excellent written and verbal skills.
Ability to work Monday through Friday during normal working hours.
About American Society of Safety Professionals
Founded in 1911, ASSP sets the standard for Occupational Safety and Health (OSH) excellence and ethics. Our Society connects over 38,000+ OSH professionals around the world, creating a network of resources in 80 countries. We promote the expertise, leadership and commitment of our members, while providing them with professional development, advocacy and standards development.
We are a visible advocate for professionals through proactive government affairs at the federal and state levels, and in member-led relationships with key federal safety and health agencies. Our members create safer work environments by preventing workplace fatalities, injuries and illnesses.
Besides recording less lost time and lower worker compensation costs, organizations with strong safety performance enjoy increased productivity, a better reputation and higher employee satisfaction.
Visit us at https://www.assp.org.