The Manager, Evidence-Based Guidelines and Documents is responsible for overseeing the development, publication, and distribution of peer-reviewed society guidelines and other review documents including, but not limited to, evidence-based clinical guidelines, technology, and other related reviews. The manager serves as staff liaison to two committees whose primary function is to develop and maintain ASGE society guidelines and other review documents. This individual also serves as a resource to other groups within the organization that occasionally publish documents on behalf of ASGE.
Essential Job Functions
The essential job functions listed below represent the primary duties and responsibilities of this job. Other duties and responsibilities within the scope of this job may be assigned to the employee. These essential job functions may change from time to time based on the strategic and operational needs of the organization.
Oversees all aspects of the development and publication of society documents, including topic area proposals, has an understanding of the methodology conducted, supports author panel by way of document development coordination, and conducts final manuscript preparation of documents.
Ensures the quality of ASGE documents by supporting rigorous evidence-based methodology in accordance with ASGE-defined standards (e.g. GRADE or other selected schema).
Ensures the timely publication of society documents, minimizing time from literature search to publication date through organized tracking of documents through all stages, including literature searches, evidence selection and analysis, writing, review, approvals, and revisions. This is accomplished through ongoing and regular communication with authors.
Acts as staff liaison to standing committees and to multiple author teams related to document development. Coordinates assignment of papers, literature searches, evidence analysis, as well as the scheduling of conference calls and in-person meetings.
Coordinates submission of guidelines and documents to journals and post-publication dissemination tactics.
Supports the development of guideline and document annual budgeting process, monitoring assigned budgets monthly.
Prepares status reports, board reports, agendas, meeting summaries, and other committee materials as needed.
Coordinates with external organizations and groups in instances of co-publication or endorsement of documents, where processes, politics, and timelines can be complex.
Maintains knowledge of trends, standards, and resources (including technologic tools) in evidence-based guidelines to serve as an organizational resource and primary contact for ASGE.
Represents and presents, where appropriate, ASGE in guidelines industry organizations.
Develops and maintains ASGE guideline and document instructional materials, maintaining these process documents so they are up to date. Uses ASGE instructional materials to orient new committee members, author teams, and relevant contractors (e.g., librarians, methodologists, project managers) at the launch of each document’s development.
Ensures conflict of interest disclosures are monitored, reviewed, and managed.
With lead authors and committee chairs, adjudicates comments from reviewers to incorporate into final manuscripts.
Facilitates the author(s) review process during journal proofs in collaboration with journal/publications staff, coordinating any discrepancies before returning proofs to journal Issue Manager for publication.
Develops dissemination and communication plan for documents post-publication. Coordinates social media and other public outreach with ASGE communications staff.
Coordinates research efforts to measure impact of document implementation.
Maintains regular communication with journals staff regarding status of upcoming documents, publication dates, content synergy, and approval of proofs.
Bachelor’s degree required.
Master’s degree preferred; focus areas could include but are not limited to public health, publications, health communications, library and informational science, and/or science journalism.
A minimum of three years of relevant experience is required. Experience in the development of evidence-based guidelines and familiarity with scholarly publishing is preferred. Knowledge of AMA Manual of Style is highly desirable.
Required Certifications/Memberships: None required. Guidelines-International-Network and Society for Scholarly Publishing membership recommended.
Attention to detail.
Well-developed verbal and written communication skills with all levels of staff and physician volunteers.
Working knowledge of PubMed and other bibliographic databases.
Facility with Microsoft Outlook tools and/or other project management resources
Ability to successfully manage multiple projects simultaneously.
Maturity and confidence to work internally and externally with content experts, staff, and consultants to support the organization’s efforts.
Organizational skills. This is important to help in facilitating lead authors and committee chairs and in adjudicating comments from reviewers to incorporate into final manuscripts.
Work both independently and collaboratively with others.
Participate in evening conference calls.
Travel at least 3-5 times throughout the year, mostly on weekends
Thrive and contribute in a fast-moving, ever-changing environment.
Adept at building collaborative relationships and demonstrating diplomacy; strong relationship management skills.
Demonstrated ability to maintain confidentiality, meet deadlines, and contribute to a positive team spirit with individual responsibilities.
Demonstrated capabilities to be highly organized, detail-oriented, and possess the ability to manage multiple projects with minimal direction.
Demonstrated independence to ensure a high level of project management and maintain a professional demeanor under pressure.
Ability to think creatively and strategically to execute organizational ideas, projects, and plans.
The American Society for Gastrointestinal Endoscopy (ASGE)
Since its founding in 1941, the American Society for Gastrointestinal Endoscopy (ASGE) has been dedicated to advancing patient care and digestive health by promoting excellence and innovation in gastrointestinal endoscopy. ASGE, with more than 15,000 members worldwide, promotes the highest standards for endoscopic training and practice, fosters endoscopic research, recognizes distinguished contributions to endoscopy, and is the foremost resource for endoscopic education.
ASGE's Mission Statement is:
"To be the leader in advancing patient care and digestive health by promoting excellence and innovation in endoscopy"