Reports to: Senior Manager, Governance and Membership
Support a variety of activities critical to the governance of the Society, including the annual STS leadership appointment and nomination processes; prepare and secure reports for the STS Board of Directors; and coordinate the execution of STS appointments and nominations requested by and from other organizations.
Primary Duties and Responsibilities:
Internal STS Leadership
Maintain and adhere to a calendar of key dates related to annual governance activities.
Support the annual leadership appointment process and other activities pertaining to the Society’s standing committees, Council Operating Boards, and workforces.
Administer STS volunteer award programs and assist with leadership orientation initiatives; collect and compile related materials.
Support the annual nomination process for officers and directors.
Coordinate the conflict of interest disclosure process related to STS leadership.
Assist with maintaining, updating, and appropriately disseminating volunteer leadership rosters and contact data.
Assist with the collection, compilation, and dissemination of STS Board meeting materials.
Track and implement Board and Executive Committee actions, as directed.
Other duties as assigned.
Provide general support for Society interactions with other organizations.
Coordinate the appointment/nomination processes for STS representative/contact positions on the leadership bodies of external organizations, and help seek regular reports from STS representatives/contacts on the leadership bodies of external organizations.
Assist with Society endorsement processes for documents developed under the auspices of external organizations.
Administration and File Maintenance
Coordinate the internal and external storage of hard copy files and work with the Information Technology Department on the appropriate storage and organization of electronic files.
Assist in securing compliance with the STS Record Retention Policy.
Bachelor’s degree is required.
Minimum of two years related work experience is required, including a variety of skills in office support and administration and/or legal support duties. Association work experience is strongly preferred.
Essential Skills and Abilities
Excellent written and oral communication skills
Exceptional attention to detail
Outstanding organization, planning, and follow-through capabilities
Ability to multi-task and manage several projects simultaneously
Proficiency with Microsoft Office products
Ability to develop and maintain positive working relationships with co-workers, volunteer leaders, other organizations, and vendors; tact, diplomacy, and good judgment
Positive attitude in the workplace
Flexibility and adaptability to changing daily activities and schedules
Ability to travel, as necessary
Energy, creativity, initiative, eagerness to learn, and professionalism required. Candidate must exemplify the STS Core Values of Quality, Innovation, Professionalism, Inclusiveness, and Teamwork.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
About The Society of Thoracic Surgeons
The Society of Thoracic Surgeons is a rapidly growing not-for-profit organization representing more than 7,500 surgeons, researchers, and allied health care professionals worldwide who are dedicated to ensuring the best possible heart, lung, esophageal, and other surgical procedures for the chest. Founded in 1964, the mission of STS is to enhance the ability of cardiothoracic surgeons to provide the highest quality patient care through education, research, and advocacy.
With a staff of 65+ dedicated employees, STS is headquartered in Chicago’s Streeterville area with another office in downtown Washington, DC. The STS staff strives for excellence, while upholding the staff core values of respect, teamwork, innovation, quality service, and ownership.
Through the STS National Database, the Society has demonstrated its leadership in collecting and analyzing surgical outcomes data in order to improve patient treatments, quality of life, and long-term health.