Coordinator, Meetings and Education

Specific roles and responsibilities include, but are not limited to:

 Supporting the Senior Director, provides administrative support and project management of the following:

• Create and Manage the Event Function sheets to be sent to hotel/conference center to include detailed set-up requirements; AV needs and Food and beverage requirements.
• Creates weekly reporting on event registration
• Review all BEO’s from vendor prior to program start.
• Provides onsite staffing and logistical management
• Submits post-conference reporting to including final attendance, surveys, CE management for attendees.
• Hotel Housing support to include;
• Oversee preparation and managing VIP and staff housing lists and
• Monitoring hotel pick-up weekly and providing solutions and contractual line items for the Annual conference.
• Works with Speakers to meet all deadlines on materials, confirm hous9ing needs and Audio-Visual requirements.
• Assists and/or leads the planning of multiple meetings simultaneously
• Supports Marketing team in weekly updates on upcoming education communication to membership.
• Runs and supports webinars with FMS partners. Includes running prep call, setting up system and obtaining materials prior to webinar.
• Complies and completes CPE Certificates for webinar/seminar and conference attendees post event.
• Support Senior Director on event budgets.
• Supporting Manager, Meetings and Sponsorship for Annual conference support in sponsorship and exhibit sales.
• Reconciling and processing all meeting invoices
• Travel up 20% of the year
• Performs other duties as assigned.