Education and Training, Hospitality, Travel, Tourism, Meetings/Expositions/Events
4 Year Degree
Specific roles and responsibilities include, but are not limited to:
Supporting the Senior Director, provides administrative support and project management of the following:
Create and Manage the Event Function sheets to be sent to hotel/conference center to include detailed set-up requirements; AV needs and Food and beverage requirements.
Creates weekly reporting on event registration
Review all BEO’s from vendor prior to program start.
Provides onsite staffing and logistical management
Submits post-conference reporting to including final attendance, surveys, CE management for attendees.
Hotel Housing support to include;
Oversee preparation and managing VIP and staff housing lists and
Monitoring hotel pick-up weekly and providing solutions and contractual line items for the Annual conference.
Works with Speakers to meet all deadlines on materials, confirm hous9ing needs and Audio-Visual requirements.
Assists and/or leads the planning of multiple meetings simultaneously
Supports Marketing team in weekly updates on upcoming education communication to membership.
Runs and supports webinars with FMS partners. Includes running prep call, setting up system and obtaining materials prior to webinar.
Complies and completes CPE Certificates for webinar/seminar and conference attendees post event.
Support Senior Director on event budgets.
Supporting Manager, Meetings and Sponsorship for Annual conference support in sponsorship and exhibit sales.
Reconciling and processing all meeting invoices
Travel up 20% of the year
Performs other duties as assigned.
The Coordinator, Meetings and Education reports to the Senior Director, Strategy and Operations. Qualified candidates should possess a college degree and/or have a minimum of 1-2 years related professional experience in meeting logistics and developing successful educational programs. (Experience with the financial industry a plus, but not required.)
Ideal candidates are proactive, self-starters who are detail-oriented, and able to manage their time and multiple deadlines efficiently. Candidates should also possess strong oral and written communication skills, the ability to work well in a team environment and the demonstrated ability to successfully work with speakers. Knowledge of association management, Microsoft Office Suite, project management is also required.
About Financial Managers Society
Financial Managers Society, Inc. (FMS) is an individual membership society based in downtown Chicago that is devoted exclusively to enhancing the professional development needs of accounting and finance professionals from banks and credit unions.
With more than 1,600 members nationwide, FMS produces industry-relevant content and year-round educational programs. FMS provides members with a robust peer network of like-minded professionals with the goal of creating an engaged community where individuals feel comfortable sharing ideas and best practices with their peers.