The Grants and Development Manager manages AACE's grants and development functions which include: seeking and securing commercial support and grant funding for existing programs and new educational initiatives; liaises with the strategic alliances team in securing and retaining external funding support for the AACE’s annual meeting from corporate and industry partners; ensuring the proper management and administration of existing grants and support agreements; ensuring timely and proper cultivation, acknowledgement, and stewardship of commercial and institutional supporters. Supports the development, implementation, and maintenance of operational systems, budget reconciliation and tracking, policies, and procedures for the education department.
Support the Director's efforts in coordinating grant proposals and support requests, including planning, writing, document gathering, internal and external communications, and final submissions.
In cases where external contractor services are used to assist in proposal development, the Manager may assist the Director in identifying, procuring, and managing these services.
Ensures all grant applications are responsive to the solicitation or requirements and that both the content and format are compliant with the funders' requirements; ensure that the correct forms are utilized for all necessary attachments.
Collaborate across teams including education, finance, marketing, IT, publications, and relevant program staff to help prepare project level budgets and justifications for grant requests.
Follow-up on submitted applications and proposals, as well as with potential funders.
Coordinates timelines for planning educational activities, with milestone reports including financial reports. Facilitates internal and external communications with AACE departments, staff, and committee chairs regarding timelines.
Ensures that grant-funded programs are responsive to the overall mission and educational strategy of AACE.
Supports and provides material that demonstrate compliance with AACE policies and ABIM MOC and ACCME accreditation. Assists with updating policies, procedures, and forms for documentation of continuing education activities.
Other duties may be assigned.
Bachelor's degree required.
5+ years’ experience developing and delivering education programs in a professional learning environment.
Minimum 3 years managerial experience over a small function/area.
Demonstrated experience with using Association Management Systems, Learning Management Systems, and grant portal systems.
Ability to deliver on-time and within budget approved projects within established parameters using own judgment and related work experience in executing responsibilities.
Proven ability to troubleshoot and to plan effectively to avoid problems.
Highly-developed interpersonal skills, affinity for networking and demonstrated high level of confidence and poise with a strong service orientation.
Demonstrate personal integrity in interactions with staff, vendors, and with members.
Member / Customer Service Orientation
Takes personal responsibility for every member/customer interaction (internal or external). Provides best-in-class service to build customer loyalty and extend member/customer retention. Handles all member/customer interactions professionally and demonstrates appropriate confidentiality. Provides timely resolution of member/customer inquiries and facilitates problem resolution.
Communication and Collaboration
Articulates ideas clearly and concisely, both in written and oral communications. Keeps others informed, ensuring effective communication methods to appropriate stakeholders. Demonstrates active listening skills, attending to the conversation and asking clarifying questions. Adds constructively to conversations, cultivating a healthy exchange of ideas and providing opinions in a productive manner. Establishes and maintains effective work relationships and works cooperatively in group situations. Addresses and resolves conflict effectively. Offers assistance, resources, and support to co-workers.
Judgment / Decision Making
Makes quality decisions in a timely manner, even under uncertain conditions. Considers both short and long term implications/risks of decisions. Conducts thorough search for information, evaluates alternatives, and chooses the appropriate course of action based on objective data as much as possible. Exercises judgment and independent actions within limits of authority. Includes appropriate people in decision-making process. Supports and explains reasoning for decisions. Uses data and analysis to make informed decisions.
Ownership and Initiative
Demonstrates ability to take responsibility and holds oneself accountable for results. Can be depended on to follow up on work tasks and deliver as promised. Takes initiative to suggest improvements, seek additional responsibility, and solve problems. Takes responsibility for professional development and growth. Initiates discussions with chain of command and co-workers to improve work processes, quality, interpersonal relations, and work outcomes. Presents innovative ideas to improve the organization and work results. Produces quality work products that are complete, thorough, clear, and accurate. Demonstrates job knowledge and expertise.
Planning and Productivity
Manages time and prioritizes effectively. Uses organizational skills to manage workload and follow through on assignments. Anticipates competing demands of multiple projects and establishes a course to accomplish and meet deadlines, working with manager as needed to re-prioritize and strategize. Plans proper assignments and utilizes time and resources in performance of duties. Strives to increase productivity and eliminates inefficient work habits and processes.
CORE COMPETENCIES / STAFF BEHAVIORS (SUPERVISORY)
Develops and articulates area goals and strategies. Plans work and allocates resources effectively and efficiently, including personnel planning and ensuring adequate coverage for customer/member service.
Anticipates problems and develops alternative plans. Adjusts for re-prioritization and unforeseen circumstances as needed. Improves area processes and efficiencies. Recognizes the financial implication of management decisions. Demonstrates strong budgeting skills, and effectively manages department budget (if applicable). Uses successful techniques in negotiating contract terms and pricing.
Leadership and Staff Engagement
Demonstrates strong performance management abilities, ensuring clear expectations and providing timely and direct feedback. Encourages staff ownership and initiative by seeking staff input on decisions, supporting staff ideas, delegating responsibility and decision-making as much as possible, and holding staff accountable for work results. Promotes excitement and dedication through establishing and communicating a vision for the area, communicating how individual jobs tie to the organization’s mission and strategic objectives, and celebrating successes. Helps others realize their potential through development discussions and plans, mentoring, and coaching. Uses staff mistakes and missteps as learning opportunities. Creates a supportive environment that is aligned with the cultural focus and values of the organization, communicates fully, establishes trust, listens, promotes learning, and remains positive and supportive through change. Addresses issues and challenges directly and productively, initiating frank and open discussions with staff members. Ensures effective recruiting, hiring, and onboarding of new staff (if applicable).
Focuses on desired outcomes rather than the activity. Takes a long-term focus, while taking into account short-term objectives. Ensures area alignment to strategic vision and goals of the organization. Understands how area of responsibility fits into overall organization.
Telecommuting is allowed.
The American Association of Clinical Endocrinologists is a professional community of physicians specializing in endocrinology, diabetes, and metabolism committed to enhancing the ability of its members to provide the highest quality of patient care.