Conference Solutions seeks a dynamic, self-directed and experienced professional to develop and implement integrated strategies that enhance our ability to support our association and conference management clients. The Senior Project Coordinator will be responsible for association and conference oversight, including management of publicity and marketing, membership programs, committees, conference program development, speaker, sponsor and tradeshow elements.
The Senior Project Coordinator works closely with the Account Managers, Conference Solutions’ key clients and their committees and members, as well as outside vendors who support the association and conference management services we deliver.
Conference Solutions is an innovative company that partners with non-profit and mission-based clients to provide full service support for the execution of conference and association management. The Conference Solutions team is driven by collaboration and innovation and operates within a fast-paced, client-centric, strategic environment.
Travel for client events and meetings, including the ability to travel internationally, is required. This position can expect to travel 3-5 times per year for 3-7 days per trip.
The Senior Project Coordinator will work in a collaborative team environment, with specific responsibilities that include engagement with key client stakeholders including committees, staff and members to fulfill the organization’s strategic initiatives around membership services, communications, conference and non-conference education offerings and committee governance.
Membership services will include the oversight of the client’s renewal and recruitment cycles, as well as supporting member inquiries and facilitating membership committee-driven project work.
Communications services will include the development and ongoing support of the client websites and social media platforms and conference, as well as newsletter, eflyers and other member-targeted communications oversight.
Conference and non-conference education services will include support of one- and multi-day education opportunities for client’s members and field. Responsibilities may include program development, sponsor/tradeshow/advertising oversight, publicity and onsite logistics.
Committee administration services will include volunteer leader support, meeting logistics and scheduling, reports and minutes, and committee projects as assigned.
This position is full-time, salaried with a competitive benefits package
Compensation commensurate with experience
Work is performed in an office environment or onsite at client events and meetings, with the possibility of working remotely biweekly after an initial employment period
Noise levels are moderate; primarily personnel interactions and traditional office machines
Appropriate business casual attire is required during office hours; business dress to be worn during client events/meetings
Ability to sit for eight continuous hours while in the office and stand for an extended period while onsite at conferences, and lift objects up to 25 pounds
Bachelor’s degree and three years relevant experience in non-profit, association or conference planning OR five years’ experience in related field
Hands-on experience with QuickBase, Neon or other CRM, including the ability to manage and report on membership and fundraising
Experience with scientific research clients and/or abstract management a plus
Proficiency with basic office software products including MS Office Suite
Demonstrated experience and results in print and digital marketing communications, including WYSIWYG editing software
Excellent written and verbal communication, including outstanding writing/editing skills
Organized, efficient, highly-accurate, and detail-oriented
Capacity to multitask to address multiple simultaneous demands
Ability to think strategically and deliver tactically
Strong interpersonal skills including the ability to interface with staff, the Client's stakeholders and vendors with diverse work styles and at all professional levels
Demonstrated creative initiative and leadership skills for collaborative team project
Proven ability to establish quick rapport and maintain excellent client and vendor relationships
Reliable and punctual
Self-starter with independent work ethic within a collaborative team environment
Ability to travel (nationally and internationally) to attend client meetings
Cover letter, resume, salary requirements and three professional references in PDF format emailed to email@example.com
Candidates must be authorized to work in the US for any employer without sponsorship
No phone calls or drop-ins, please
Open until filled
About Conference Solutions
Based in Portland, Oregon, Conference Solutions is an innovative company that partners with non-profit and mission-based clients to provide full service support for the execution of conference and association management. The Conference Solutions team is driven by collaboration and innovation and operates within a fast-paced, client-centric, strategic environment.