Executive Assistant to the CEO 

ASIS International, a non-profit professional membership organization with 34,000 global members and more than 200 chapters worldwide, is seeking an experienced professional to serve as Executive Assistant to our Chief Executive Officer (CEO). In this critical, highly visible role, you will be responsible for representing ASIS, and the Office of the CEO, by providing executive administrative support to the CEO, Board of Directors, Board Executive Committee, and other senior Volunteer Leaders. This position is located at ASIS headquarters in Alexandria, VA. 

If you have a passion for providing best in class executive support and want to work for a mission driven organization whose members are protecting people, property, and information across the world, this may be the perfect role for you! 

Specifically, duties and responsibilities will include: 

• Managing the day-to-day schedule for Executive Office. Manage the CEO’s work and travel schedule to best balance time spent in meetings, office time, and travel. Use independent judgment, tact, diplomacy, and negotiation skills to properly prioritize CEO’s daily activities, ensuring that the CEO is briefed and fully prepared with all necessary materials.   

• Serving as administrator for the Office of the CEO and the Board of Directors. Maintain all current and historical records for the Office, including official Board records. Triage CEO’s telephone calls, handling independently as appropriate. Arrange all travel requirements ensuring that all logistics are well planned for and detailed.  

• Acting as primary point of contact for the Executive Office’s internal/external stakeholders, using sound judgment and comprehensive organizational knowledge to facilitate timely resolution of issues and inquiries. Regular interaction with Volunteer Leaders including the Board of Directors, Board Executive Committee, Past Presidents, and others, to develop and maintain productive business relationships. 

• Managing projects as assigned, and/or serving as resource for project-related activities that may include assistance to senior Volunteer Leaders, basic research; organizing of information; processing of information; and/or drafting of correspondence. Prepare agendas, documentation, and reports for Board and Committee meetings.   

A successful candidate will likely possess: 

• 10 years of experience in an executive support position, ideally with some prior experience supporting a chief executive. 

• Experience working in an association environment helping to build and maintain strong relationships with executive volunteers or a Board of Directors.  

• Detail orientation, excellent project management and organizational skills, and the ability to prioritize and work independently. Strong initiative and problem-solving skills, able to anticipate needs before they arise and resolve issues quickly. 

• Strong multi-tasking skills and an ability to work well under pressure. Ability to respond flexibly and resourcefully to workload fluctuations. 

• An advanced ability to use unfailing discretion in all confidential matters. Highly developed customer service skills with a positive can-do attitude, and an ability to project a professional image while developing strong, effective relationships.  

• Sophisticated command of Microsoft Office Suite products. Technological proficiency to understand and quickly learn business platforms for membership (e.g., netFORUM) accounting, travel, and other related business purposes. 

ASIS offers an amazing work environment with an excellent employee benefits package including a rich health insurance program, and generous 401(k) and PTO leave plans. EOE/M/F/D/V.