The National Grants Management Association (NGMA), a growing membership association based in Sterling, VA, has an immediate opening for a full-time, telecommuting (work from home), Director of Operations. This position reports to NGMA’s Executive Director but supports NGMA's Board of Directors, staff, volunteers, and members.
The Director of Operations is responsible for the implementation of NGMA’s mission and strategic plan as devised by the Board of Directors and the Executive Director. The Director of Operations will improve business and financial processes, supervise staff, collaborate with outside agencies, etc. as necessary to meet the identified goals and objectives set forth by NGMA. The ideal candidate will have exceptional organizational skills and the ability to handle multiple projects simultaneously and independently from a home office. Primary duties include, but are not limited to:
Provides operational leadership for NGMA including process analysis and management and resource planning and development.
Leads, develops, and aligns critical operational strategies and tactics in line with the NGMA strategic plan, including IT investments and priorities, oversight of financial accountability, development of standard policies and procedures for key activities, and performance measurement.
Assesses and informs the Executive Director and Board of Directors, as necessary, of critical operating needs and policies and practices necessary to improve efficiency and effectiveness.
Promotes and works to establish a strong membership-based operational structure to ensure systems provide consistency and stability for NGMA, even when executive or board leadership changes.
Supports and promotes workforce development by coaching and mentoring staff and key volunteers or committee members.
Analyzes budgets, financials, and performance reports to support effective delivery of membership-based services.
Reviews all NGMA policies and procedures for efficiency, performance, and completeness, making changes as necessary to improve processes.
Manages internal controls and fiscal accountability.
Establishes IT requirements and recommends investment priorities aligned with NGMA’s strategic priorities.
Promotes a work environment that ensures success, including measures that ensure open participation by employees.
Ensures employees have the tools, resources, support, and development opportunities necessary to be successful in their current roles.
Oversees databases to ensure data integrity and process continuity.
Ensures association funds are used in a prudent, mission driven, standards-based manner that is efficient and effective.
Works with the Executive Director, Board of Directors, and staff, as appropriate, to ensure financial policies and procedures are appropriate, efficient and properly implemented.
Assumes daily financial management and monitors monthly financial reports.
Relationships and Partnerships
Manages vendor and consultant relationships and reviews contracts with all outside agencies to ensure the agreements are in the best interest of NGMA.
Builds and sustains relationships and partnerships with internal and external groups including Board of Directors, CAPP members, chapter and committee chairs, federal and state government agencies, and other interested parties in grants management.
As requested by the Executive Director or Board of Directors, provides leadership as NGMA’s representative on grant management advisory groups, committees, boards, or other formal organizations whose purpose is to improve or propose changes to grants management requirements, legislation or procedures.
Assists with other projects as assigned.
Candidate will preferably live and be able to work from a home office in the DC/VA/MD area. NGMA's Executive Director works in Sterling, VA.
Candidates will possess the following qualifications and skills:
A minimum of a bachelor’s degree or equivalent;
At least five years experience in project management, large scale process improvement, association management or related experience;
Budget and contract management experience sufficient to provide leadership for accounting functions and lead financial related improvement projects;
Experience with member based professional association activities, such as membership strategies, annual conference planning, and educational webinars;
Demonstrated ability to work independently and efficiently on a variety of concurrent tasks from a home office; and
Experience with membership and social community software (NGMA used MemberClicks and Higher Logic).
The Director of Operations has the flexibility to work full-time from a home office, with normal business hours. Ability to travel to Sterling, VA preferred.
Please send a brief cover letter, resume, and salary requirements to firstname.lastname@example.org with Director of Operations in the subject line.
Telecommuting is allowed.
Additional Salary Information: NOTE: Benefits currently limited to four weeks PTO. Healthcare and retirement currently not offered (hopefully soon).
About National Grants Management Association
NGMA is recognized throughout the grants management industry as THE membership association leader providing training, tools, and resources, assisting grants professionals in maintaining high levels of competency and establishing standards of excellence within the grants industry. NGMA provides comprehensive full lifecycle grants management training, professional certification, continuing professional education, resources and forums for networking. NGMA serves all levels of government (federal, state, local, tribal), nonprofit organizations, foundations, higher education, and affiliated private sector organizations. Collectively, NGMA members are responsible for managing billions of dollars in grants.