Position overview: The Assistant Board Secretary provides, under the direction of the Executive Office Manager, assistance to the Board’s institutional councils (Corporate Member Council, Engineering Deans Council, Engineering Research Council, and Engineering Technology Council). Guidance and input is provided to the Council Affairs Coordinator by the individual Liaisons to the individual institutional councils (e.g., Director of Business Development as Liaison to CMC, Director of Communications and Legislative Affairs as Liaison to the EDC, Director of Sponsored Programs and Compliance as Liaison to the ERC, and Director of External Affairs as Liaison to ETC).
For each Institutional Council (CMC, EDC, ERC, and ETC) the incumbent:
Manages overall business affairs for the Council
Updates the Council and committee lists in Monolith and online
Sends welcome letters to new member institutional representatives
Obtains BASS account summaries for the Council
Writes text for meeting advertisements for Capitol Shorts and Prism magazine
Supports business and professional development meetings (e.g., EDI for EDC, ETLI for ETC, and ERC Annual Meeting) of the Council:
Sends calls for agenda items for its meetings
Prints and assembles meeting materials for those attending
Completes food/beverage requests for meetings
Secures hotel block at nearby hotel for meeting attendees.
Takes notes at meetings of Council and its major subcommittees
Disseminates meeting notes to Council members
Manages elections for the Council and its principal subcommittees (e.g., PPC and UEC within EDC). Send call for nominations, manage lists of nominees, set meetings for Council nomination committee, collate ballots, forward results to Council Nomination Committee, notify winners/losers.
Support individual Institutional Council Activities at the ASEE Annual Conference
Specific activities in support of EDC’s Public Policy Colloquium, ERC Annual Meeting, and ETC Engineering Technology Leadership Institute include:
Sending registration and housing reminders
Create, edit, and print meeting program for online and print use
Confirm speakers and register for the meeting
Add speaker bios and photos to the website
Print table tents for networking events
Create post-conference survey’s and send to the Department of Assessment, Evaluation, & Institutional Research for distribution
Book rooms at selected venues
Complete food/beverage requests for various events
Send text for signage and proof for Conference and Art & Production Departments
Write Prism articles about the event and send to the Editorial Department for inclusion in ASEE Today section of Prism magazine.
Draft and send thank-you notes to speakers and meeting attendees
Specific activities in support of the ERC’s Curtis McGraw Award include soliciting nominations, supporting the award selection committee, complete necessary paperwork, act as liaison between ERC and the ASEE Accounting Department to have funds for the award winner released and check prepared, prepare disbursement request for payment of the plaque, submit winner’s travel reimbursement request to Accounting and follow-up to ensure that the reimbursement has been sent to the award winner.
Other duties as assigned.
Bachelor’s Degree required.
Experience or training in policy work, such as a relevant master’s degree, professional history with a higher education and/or science policy organization, or similar background preferred.
Excellent verbal and written communication and interpersonal skills.
Excellent computer skills including, MS Office and Internet.
Professional self-starter, able to work collaboratively with others.
Ability to project a professional image and strong business acumen during professional interactions.
Must be extremely organized and have great follow-up skills.
Excellent knowledge on how to source and network through traditional means, social media, internet and other mediums.
Ability to take direction from multiple people.
Ability to prioritize ever-changing priorities.
Additional Salary Information: ASEE offers a full benefits package and a great Dupont Circle location.
About American Society For Engineering Education
Founded in 1893, the American Society for Engineering Education is a nonprofit organization of individuals and institutions committed to furthering education in engineering and engineering technology. It accomplishes this mission bypromoting excellence in instruction, research, public service, and practice;exercising worldwide leadership;fostering the technological education of society; andproviding quality products and services to members.In pursuit of academic excellence, ASEE develops policies and programs that enhance professional opportunities for engineering faculty members, and promotes activities that support increased student enrollments in engineering and engineering technology colleges and universities. Strong communication and collaboration with national and international organizations further advances ASEE's mission.ASEE also fulfills its mission by providing a valuable communication link among corporations, government agencies, and educational institutions. ASEE's 12,000+ members include deans, department heads, faculty members, students, and government and industry representatives who hail from all disciplines of engineering and engineering technology. ASEE’s organiz...ational membership is composed of 400 engineering and engineering technology colleges and affiliates, more than 50 corporations, and numerous government agencies and professional associations. ASEE directs many of its efforts at providing for open and ongoing dialogues among these groups.