Hospitality, Travel, Tourism, Meetings/Expositions/Events, Project Management/Program Development
4 Year Degree
About the Role:
We are looking for an organized, detail-oriented individual to join our team as an Events Coordinator. The Event Coordinator works with the Events Director and WBL staff team to plan and execute outstanding events from conception to completion. This individual will coordinate with members, sponsors, and vendors, maintain event calendars, strategize to achieve event success and the best possible attendance, and perform other duties related to organizing and hosting successful small- and large-scale events. We’re growing and looking for the next great member of our team.
Plan and execute small and large-scale in-person and virtual events in coordination with the Director of Events
Collaborate with WBL staff, speakers, vendors, members, and sponsors to ensure event success and customer satisfaction
Coordinate catering, equipment, technical, and logistical needs for events, including scheduling, menus, décor, entertainment
Provide customer support to members registering for events
Oversee online registration set-up and maintenance
Manage and maintain the organization’s internal and external events calendar
Strategize with staff team to achieve excellent event attendance
Prepare and process invoices and financial records and maintain budgets relating to events
WBL is a business-focused non-profit comprised of 1,800 members who are CEO and Senior VP level women business executives in health care. WBL’s staff is a small but growing group of entrepreneurial-minded professionals who work hard to provide a top quality business resource for our members through developing strong relationships and opportunities for these members. We are seeking someone with a passion for using programs and events to bring people together and further our mission. WBL operates a lot like a trade association but does not lobby. WBL hosts a 200 person annual meeting, a 100 person annual program, about 30 smaller events, and 12-16 virtual events each year.
WBL is not:
An organization dealing with women’s health
A mentoring program
An organization with any political agenda
The ideal candidate:
Will have a passion for creating successful, well-hosted, and fun events
Will be seeking a career in the event management industry
Will be creative and inquisitive, with an outgoing personality and entrepreneurial spirit
Will possess a high level of attention to detail and organization, and an aptitude for project management
Will possess a customer service orientation, and will thrive on helping members and sponsors succeed
Will be self-motivated, work well in a less structured environment and with a small team, and will see no job as too small to be important to the organization’s success
Bachelor’s degree, with background in event management or hospitality preferred.
One to two years of event planning experience
Excellent communication skills –outgoing and comfortable interacting with colleagues, members and vendors via in person, telephone and email
Outstanding writing and proofreading skills.
Ability to work with minimal supervision and maintain deadlines, with excellent time management skills.
Understanding and knowledge of the catering industry, including food and alcohol items.
Ability to travel to events when necessary (~5 times/year).
Experience working with senior-level executives a plus.
CMP certification a plus.
If you believe this role is for you, send a cover letter and resume to Lauren McKendrie, Director of Meetings & Events, at email@example.com no later than Friday, April 20. Applications will be reviewed on a rolling basis. Due to the high volume of interest, calls will not be accepted, and any applications that do not follow these instructions will not be reviewed. If we proceed to an interview with you, you will be asked to provide 2-3 references and complete a proofreading/writing test at a later date.
Additional Salary Information: Come join our growing team! This is a full time, 37.5 hour/week position with benefits. Compensation beginning at $50k.
Don't overlook our great slate of benefits, including:
•Excellent PPO health, dental, and vision care with 100% paid employee premiums
•Company contribution to 403 (b) retirement savings account
•Flexible spending account
•Summer Fridays and the option to work from home one day a week all year
•Generous vacation policy and 12 holidays/year
•A casual dress code (when not hosting events or guests)
•A fun Rosslyn location near the metro, Target (downstairs!), and great dining options
•A full gym facility in building
About WBL (Women Business Leaders in Health Care)
WBL is an 18 year established business-focused non-profit comprised of 3,300 members who are CEO and Senior VP level women business executives in health care. WBL’s staff is a small but growing group of entrepreneurial-minded professionals who work hard to provide a top quality business resource for our members through developing strong relationships and opportunities for these members. We seek team members with a passion for advancing the careers of women in business at the senior most level, and a people-person who thrives on bringing people together. Logistically, we operate largely like a trade association but we do not lobby. WBL provides networking resources, an annual conference and many smaller programs for the members to network.