Administrative, Clerical, Support, Customer Service and Support, Meetings/Expositions/Events
4 Year Degree
The American Public Power Association is seeking an enthusiastic and organized individual to provide support and oversight to various functions relating to the planning and execution of Association meetings and conferences.
Heavily involved in logistics, this role works with team members to ensure the efficient management of all aspects of the planner process through project management, research and customer service. This role is also expected to oversee all aspects of the Association's conference registration.
Some of the position's responsibilities include:
Pre-, onsite-, and post-logistical planning for Association conferences and meetings to include the Joint Action Workshop, Customer Connections Conference, Public Power Forward Summit, and other ad-hoc meetings as assigned.
Oversee logistics of assigned meetings including but not limited to room set-up, sleeping room arrangements, audio-visual requirements, and catering/meeting specifications.
Performing on-site management of assigned meetings to include attendee/customer service fulfillment, food and beverage service delivery, audio-visual service delivery and point of contact with hotel staff.
Reconciling hotel, convention center and other vendor invoices for all assigned meetings.
Overseeing the pre-, post- and onsite registration process to include conference management in the Association's membership database (Aptify), development and design of registration forms, processing of conference registrations, issuing of confirmations, production of conference badges, on-site registration, statistical reporting on registration trends and coordinating with Finance Department on refund requests.
To be qualified for this position you must have the following:
Ability to complete and follow through on assigned task
Ability to meet deadlines
Close attention to detail
Strong organizational and time management skills
Degree from a 4-year college or university
Three to five years of relevant meeting planning experience.
The American Public Power Association is an equal opportunity employer.
About American Public Power Association
The American Public Power Association is the voice of not-for-profit, community-owned utilities that power 2,000 towns and cities nationwide. We represent public power before the federal government to protect the interests of the more than 49 million customers that public power utilities serve, and the 93,000 people they employ. Our association advocates and advises on electricity policy, technology, trends, training, and operations. Our members strengthen their communities by providing superior service, engaging citizens, and instilling pride in community-owned power.