The Office Administrator/Bookkeeping position will report to the President and work with all staff. This position requires a smart, detail-oriented and personable professional with bookkeeping, accounting, finance and office administration experience who can juggle multiple tasks in a fast-paced environment.
Responsibilities include A/R, A/P, some HR duties, and providing administrative support to senior leaders. This position will be computer-based working in word, excel, publisher, designing bulk email, website posting, and design as well as various database programs. It will include graphics design, social media, publications, and marketing. Additional responsibilities will include communications, events, meeting support, membership and general administration.
Finances; Invoicing, accounts payable/receivable, reconciling bank statements, monthly P&L and balance sheets for all clients and upgrade center, employee insurance, benefits, time and leave records
Communications; Design, maintain and post regularly on multiple client websites, create, deliver and monitor bulk membership emails, develop, post and monitor multiple social media programs, input data and prepare reports using multiple database systems, create and open online registration events, design online and hard copy graphics for various events
Membership; Develop and maintain membership initiatives including membership applications process, member retention, member recruitment efforts, and committee and program management.
Meeting Support; Manage schedules, meetings, minutes, action lists, board reports for several volunteer committees; assist in marketing and material preparation, act as board/committee liaison
Event Support; Work with senior staff to prepare, deliver, monitor and evaluate multiple events, conferences, educational programs, manage speakers and sponsors, oversee logistical details including room set-ups, audiovisual, transportation, housing, and food and beverage
General Administration; Receiving and directing visitors and others to the appropriate contact, answering, directing, following up on, and monitoring phone calls, emails, faxes as needed, receiving, tracking and mailing parcels and letter providing general administrative support including phones, reception and other office duties as required
Bookkeeping, accounting, finance and office administration, Microsoft Office, websites, database, social media and a basic understanding of HTML, excellent written and verbal skills, communications, customer service skills, interpersonal skills, well-developed organizational and administrative skills and team approach. excellent capability to prioritize, meet deadlines and exceptional attention to detail, experience working with Associations preferred, Associate or Bachelor Degree or four year’s equivalent experience
Additional Salary Information: Benefits/vacation after one year